Check-In assets

Check-In assets

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There are several options available for checking in an asset, depending on your needs. After completing the check in process, the "Checked Out To" (Custodian) field and the Due Date field will be cleared, and a new entry will be added to the Asset History tab.

 

Option 1: Check-in one asset

 

1.With Asset Manager open, scan the asset barcode* on the item being returned in order to locate and open the asset form for that item.
2.With the Asset form open, press the F3 key on your keyboard, or click the "Check In" button located near the top of the form to open the Check-In window.
3.Set the new Status and Location values, enter a Comment if required, and check the "Print check-in receipt" checkbox if you would like to print a receipt for the transaction.
4.Click the "Complete Check In" button to complete the check in process.

 

*If the item does not contain a barcode or cannot be found by scanning the barcode, select "All Types" in the folder hierarchy on the left, and then enter the barcode number or a few characters of the description in the Quick Search box located near the upper right part of the list view to locate the item, and then open the asset form.

 

Option 2: Check-in several assets from one individual

 

Assets may be checked in one at a time as described in Option 1, or you may check in several assets from an individual at once as described below:

 

1.With Asset Manager open, scan the employee badge or use the Quick Search option on the Personnel tab to locate and then open the Personnel form for the employee who is returning the items.
2.On the "Assets Checked Out" tab of the personnel form, select the assets* to be checked in, and then click the "Check In" button to open the Check-In window.
3.Set the new Status and Location values, enter a Comment if required, and check the "Print check-in receipt" checkbox if you would like to print a receipt for the transaction.
4.Click the "Complete Check In" button to complete the check in process.

 

*To select multiple assets in the list:

Hold down the ctrl key on your keyboard while clicking on rows - OR -
Select a row and then press the letter 'a' while holding down the ctrl key - OR -
Select the first row in the list and then select the last row while holding down the shift key.

 

Option 3: Check-in several assets from different individuals

 

1.With Asset Manager open, scan the asset barcode on the first item being returned, or locate the asset form as described in Option 1, and open it.
2.With the Asset Form open, press the F3 key on your keyboard, or click the "Check In" button located near the top of the form to open the Check-In window.
3.With the cursor in the Search box on the Check-In window, continue adding items to the check-in list by scanning the barcodes or performing a search for the item. Repeat until all assets have been added to the check-in list.
4.Set the new Status and Location values, enter a Comment if required, and check the "Print check-in receipt" checkbox if you would like to print a receipt for the transaction.
5.Click the "Complete Check In" button to complete the check in process for all items at once.